Keep every employee's passport, ID, residence permit and certificates in Odoo with their expiry dates. Get alerts before they expire, see who is missing a required document and renew in one click.
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A passport that expired last month, a residence permit nobody renewed, a driving licence that lapsed while the employee was driving the company car. Employee Documents & Expiry Alerts keeps every employee's documents in Odoo with their expiry dates.
The old document is archived and a new one is ready with proposed dates.
HR officers see all documents of their companies. An employee sees only their own. The scans follow the same rule.
29 automated tests: the status and its search, boundaries, the proposed dates, renewing, every alert case and recipient, missing documents, files, access rights and companies.
Illustrated documentation in English and Arabic and an Arabic translation of the module.
Odoo 19.0 with Employees.
The files in the archive you can download after you buy.
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Install and use it in a few lines.
env['taqnix.employee.document'].create({'employee_id': employee.id, 'type_id': env.ref('taqnix_employee_documents.doc_type_passport').id,
'number': 'P4412987', 'expiry_date': '2027-05-30'})env['taqnix.employee.document'].search([('state', '=', 'expiring')])Setup, settings and troubleshooting, written by the author.
Every release, newest first.
Any: passport, national ID, residence permit, work permit, driving licence, insurance card, certificates, contracts. Eight types are installed and you can add your own.
A daily job sends one alert when the reminder period starts and one when the document has expired. Each alert is an activity for the people to notify and a note on the document.
The users you choose on the document type, the employee's manager (if they have a user) and, if you tick it, the employee by email. If nobody is chosen, the HR administrators.
The alerts start again for the new date. Renewing a document does the same: the old one is archived and a new one is created.
Yes. Tick Required for everyone on a type; the employee form shows what is missing, and a filter in the employee list finds those employees.
HR officers see the documents of their companies. An employee sees only their own, read only. The scanned files follow the same rule.
No. You enter the dates; the scans are stored as attachments.
Yes. Everything is translated and works right to left, and the documentation is in Arabic too.
Compare check-ins with the working schedule: who was late, who left early, who worked overtime and who was absent, with totals per employee, the days, PDF and Excel.
See on every sales and purchase order line the last price this customer paid or this vendor charged, the difference in percent, and the full history in one click.
Print bank cheques from vendor payments on your pre-printed stock: cheque books with automatic numbers, the amount in words in English or Arabic, a layout you can adjust and a register.
Set targets for salespeople and teams, and see at once what was invoiced or sold, the percentage, what is left and who is on track.
Compare check-ins with the working schedule: who was late, who left early, who worked overtime and who was absent, with totals per employee, the days, PDF and Excel.
Loans and salary advances to employees in Odoo: request, approval, payment with its entry, a monthly installment schedule with optional interest, collection and a balance per employee.
Import attendance from Excel or CSV in four steps: upload, map the columns, check every row, import. Night shifts, time zones, Arabic digits, and a one-click undo of the whole import.
See on every sales and purchase order line the last price this customer paid or this vendor charged, the difference in percent, and the full history in one click.
Employee Documents & Expiry Alerts for Odoo 19 – Passport, ID, Residence Permit and Licence Tracking
$49.00