Accounting Pro Closing for Odoo 19 Community documentation

Who it is for: accountants, finance managers and controllers who close the books, and auditors who ask how and when they were closed. The add-on counts and lists what is in the way and never corrects an entry. It posts only the year-end closing entry (and its reversal) and the profit appropriation, and it moves the lock dates when you close or reopen a period. It is an accounting tool, not legal advice: closing rules and reserve limits depend on the law that applies to your company, so check them with your auditor.

The examples: the pictures show two demo companies on 28 October 2026. Atlas Trading Co. (USD, fiscal year = calendar year) has the 17 closing periods of 2026: January to September and Q1 to Q3 are closed, October is under review, the rest is open. Atlas Logistics LLC, a sister company (USD, fiscal year ending 30 June), made the closing entry of its year 2024-2025 on 2 September 2025 and appropriated the profit on 25 September 2025; its year 2025-2026 is not closed yet. Omar Khalid (accountant), Layla Hassan (finance manager) and Amira Saleh (administrator) are the people you see. The numbers in the text are the numbers in the pictures. Menu paths start at the menu bar of the Accounting app.

It was built and tested on Odoo 19 Community. It was not tested on Odoo Enterprise, which has its own Lock Dates screen. A few features rely on more:

1. Unzip the package. Inside is taqnix_accounting_pro_closing.zip; unzip it to get the folder taqnix_accounting_pro_closing.
2. Copy the folder into one of the addons_path folders of your Odoo server and restart Odoo.
3. Log in as an administrator, activate Developer mode, open Apps and press Update Apps List.
4. Remove the “Apps” filter, search Accounting Pro Closing and press Install.

# or from the command line
./odoo-bin -c odoo.conf -d YOUR_DATABASE -i taqnix_accounting_pro_closing --stop-after-init

Accounting administrators see the new menus at once. Then:

1. Open Configuration → Settings, block Closing, and choose the lock dates a close sets. With the standard settings a close moves the global lock date. Nothing is locked before you close your first period.
2. Open Accounting → Closing → Closing Periods and press Create periods for the fiscal year.
3. Open a period and press Start the review.

A template has a name, a company (empty: offered to every company), notes and task lines:

A line that needs an add-on that is not installed (Fixed Assets, GCC VAT Returns) is greyed and left out of new periods; a note under the list says so. Duplicate in the gear menu copies a template with its lines, Archive hides it, and the settings name the default template of each company. A change reaches new periods only: Load the checklist on a period adds the tasks it lacks and never changes or removes one.

The template of the demo. All means months, quarters and fiscal years. Omar Khalid is the default assignee of the first eleven rows and Layla Hassan of the last seven.

A month gets the first 13 tasks. A quarter also gets the tax report review and the VAT return, and a fiscal year the three year-end tasks. With the two greyed tasks left out, a month has 12 tasks, a quarter 13 and the fiscal year 15: the numbers you see in Close Status.

The list shows the name and type, the end, the status, the progress bar, the open mandatory tasks, the failed checks (red above zero), the close deadline (red when it is past), the responsible, who closed the period and the lock date. Start, Fiscal year, Closed on and Company can be added. Closed periods are grey and periods under review bold. Filters: My periods, Open, In review (reopened ones too), Closed, Not closed, Months, Quarters, Fiscal years, With failed checks, Past the deadline. Group by: Fiscal year (on at the start), Type, Status, Responsible, Company. The second view is a card view by status.

Create periods (closing managers) opens a dialog:

1. Fiscal year of: any day of the fiscal year (with several companies, choose the Company first). It proposes today, or the first day of the next fiscal year when the periods of this one exist already.
2. Tick Months, Quarters and Fiscal year as you wish (all three at the start).
3. Choose the Checklist (the default of the company) and the Responsible (you).
4. Read the blue line, for example 17 periods will be created, 0 exist already, and press Create periods.

The periods follow the fiscal year of the company: 12 months, 4 quarters and the year, named in every installed language (January 2026, Q1 2026, FY 2026). Each gets the tasks of the checklist, with the assignee of the task (the responsible of the period when the template has none) and the due date. Running the dialog again only adds what is missing. All new periods get the same responsible: change it on the period afterwards, as the demo does for the quarters and the year.

By hand. New makes one period: a month is at most 31 days, a quarter 92, a fiscal year 366. Periods of one type never overlap. Then press Load the checklist. Deleting. A period that was never reviewed can be deleted; one that was reviewed or closed stays for the audit trail.

The form. The smart buttons are Tasks (with their number), Audit log and Close Status (the report of the fiscal year). The fields are the type, dates, company, responsible and template, then Progress, Open mandatory tasks (the period cannot close while there are any), Failed checks, Close deadline and Days left; after a close also Closed by, Closed on, Lock date and Times reopened. Once the review has started, the company, type and dates are fixed. The tabs: Checklist; Lock dates, the lock dates of the company today and Locked now (yes when the global or hard lock date covers the end of the period); Audit log; Notes. The chatter keeps the notes of closes and reopenings.

The checklist. One row per task: name, a tick when mandatory, assignee (you can change it here), due date (red when overdue), result and status. Rows are green when done, red when a check fails and grey when skipped. The buttons: Done (a manual task), Check (runs a check), Show (opens the records of a failing check), Report (opens the report on the dates of the period), Skip (an optional task: a dialog asks the reason, which goes to the audit log; a mandatory task is never skipped) and Reset (a done or skipped task goes back to To do).

A manual task goes To do, In progress (the button Start of its form), Done. An automatic task has no Done button: it is Done exactly while its check passes, and goes back to To do when the check fails again. The Result reads Passed or, for example, 3 to fix. Failed checks counts tasks, not records.

Show opens the records counted: for the trial balance the entries that do not balance, for the year-end check the closing or the accounts left open, for the VAT check the returns of the period. The result reads Passed, N to fix or Not passed. Not applicable: the add-on is not installed counts as passed. You are not allowed to read what this check counts means that the check ran with your access rights and the task is not done.

When they run: when the review starts, when you press Check or Run the checks, every day (the scheduled action Accounting Pro Closing: run the checks of the periods under review) and again when you close the period. Who they run as: the checks you start use your access rights, so the record rules of Odoo apply; the daily run is done by the system. A check counts the records of the company of the period only.

What a check cannot see: No entries added to closed periods does not see an older entry whose date was moved into a closed period, and the suspense check ignores archived journals.

Each row shows the period, the task, whether it is mandatory, its kind, the assignee, the due date (red when overdue), the result, the status and the buttons Done, Check, Show and Report. Filters: My tasks, To do, Done, Skipped, Mandatory, Automatic checks, Failed checks, Overdue. Group by: Period, Assignee, Status.

The task form adds the other buttons: Start (a manual task that is To do), Mark as done, Run the check, Show the items, Open the report, Skip (an optional task) and Reset to do. For an automatic task a block Check gives Check passed, Items to fix, Check result and Checked on. Under them come the description and your Notes for the reviewers.

Closing users change the assignee and the notes. Closing managers also change the name, the due date and the report, and Mandatory while the period is still Open. Nothing changes once the period is closed: reopen it first.

The daily reminder. Every day Odoo looks at the periods under review. For each mandatory task that is not done, is past its due date, has an assignee and was not reminded yet, it creates one activity Overdue close task: … on the period, for the assignee, due today.

1. The checks run again.
2. Every mandatory task must be done. If not, nothing changes and the message lists the tasks with the result of their check.
3. With Close periods in order (the standard) the earlier periods of the same type and the shorter periods inside this one must be closed first: a quarter waits for its months, a fiscal year for its months and quarters. The message names them.
4. The lock dates chosen in the settings move forward to the end of the period. The change goes through the company record of Odoo, so the checks of Odoo run: it refuses a global lock date while bank transactions before it are not reconciled, and a hard lock date while draft entries exist before it. A lock date that is already later stays.
5. The period is Closed: Closed by, Closed on and Lock date (the global lock date after the close, or the hard lock date when that is later) are filled in, a green ribbon shows, the audit log gets a line with the change of the lock dates, and a note in the chatter tells the responsible person.

Who may. Only accounting administrators may change lock dates; otherwise Odoo answers Only accounting administrators may change the lock dates. A closing manager without that right can close periods only while the settings set no lock date.

From then on the lock date rules of Odoo protect the period: an entry posted with a date in it is moved by Odoo to the first open day. The year-end entries must keep their date, so they are refused instead.

At the year end close January to November, run the year-end closing once every entry of the year is posted, then close December, Q4 and the fiscal year. The mandatory task Post the year-end closing entry of the fiscal year then finds the closing posted.

1. Open the closed period and press Reopen (closing managers).
2. Type the reason and press Reopen in the dialog.
3. Make the corrections, run the checks and close the period again.

It is refused when a later period, or the quarter or year that ends the same day, is still closed (the message names it: reopen it first), when the hard lock date covers the period (a hard lock never goes back), when the reason is empty and when the period is not closed.

While the setting Global lock date is on, a global lock date that someone set by hand after the close moves back too; the audit log and the history of the company show it. A lock date that the closing does not manage stays.

Columns: When, Period or year, Event, By, Reason, Lock dates, Description (hidden at first) and Company. Filters: Closes, Reopenings, Year-end. Group by: Event, User, Company. Each line keeps the name of its period or year as it was. A period and a year-end closing also show their own lines on an Audit log tab.

Controls. Date is the range (this fiscal year at the start): a period is listed when it overlaps it. Periods keeps months, quarters, fiscal years or all. Show the open tasks lists, under each period that is not closed, its tasks that are not done or skipped. The report has no amounts, so it has no posted-entries switch and no comparison.

Rows. With several companies there is one section per company. Each fiscal year has a summary line (for example 12 of 17 closed, the progress, the tasks done, the open mandatory tasks and the failed checks), then its periods, then a Total. A period shows its type, status, progress, tasks done, open mandatory tasks and failed checks (a click on a number lists those tasks), the responsible, the deadline (periods not closed), who closed it, when, and the lock date. A click on the name opens the period.

Notes and warnings. A note explains the progress and gives the lock dates of each company. Warnings appear when no period is in the range, when more than 600 periods match (the latest 600 are shown: choose a shorter range), when periods are not closed after their deadline, and when closed periods are no longer covered by the lock dates of the company.

PDF. A4 landscape: logo, company, title, range and filters (Periods: Months, quarters and years), the table, and a footer with the company, the person who printed, the date and the page. For a full year the English PDF needs two pages because the names wrap.

Excel. One sheet, Close Status. The period names are links that open the period in Odoo, the progress and the counts are real numbers, and the notes are at the bottom.

Favorites, schedules, package. A favorite saves the range, the choice of periods and Show the open tasks. A scheduled report can send Close Status every month to the finance manager. In the Financial Package the report is in the list (not ticked at the start) and takes the period of the package.

The list shows the closing, the dates of the year, income, expenses, net profit (red for a loss), the retained earnings account, the closing entry, the appropriation and the status (Draft, Posted, Reversed or Cancelled). Filters: Posted, Draft, Reversed or cancelled.

1. Choose. Fiscal year of is any day of the year; it proposes the last year that has ended. Closing journal: empty, the first closing creates a general journal Year-end Closing, code CLOSE. Retained earnings account: the setting, else the account of type Current Year Earnings. Keep the analytic distribution, and Post the entry (on at the start; untick it to leave the entry in draft).
2. Press Preview: Income, Expenses, Net profit (loss), the Lines of the entry and every income and expense account with its balance, closing debit and closing credit.
3. Press Create the closing entry and confirm, or Back.

What stops a closing. A red box lists the problems: the year has not ended (it can be closed from its last day on), it is already closed (reverse that closing or cancel its draft entry first), the closing date is locked, accounts with a balance in the year are archived, or the retained earnings account is not an equity account of the company. An orange box counts the draft entries dated in the year. They are not part of the closing: post or delete them, or type the reason, which goes to the audit log. A year whose accounts are all at zero already is refused too: there is nothing to close.

Order. The closing date is the last day of the year, so it must not be locked: run the closing before you close the last month, or reopen the periods that lock that day. Odoo would move the entry to another day, so the wizard refuses instead.

The year-end closing form shows the year, the journal, the account, the figures and the entries, a yellow warning when the year was closed with draft entries, and the tabs Profit appropriation and Audit log. Its smart buttons open the Closing entry, the Appropriation, the Profit and Loss and the Balance Sheet of the year.

A posted closing entry or reversal can never be reset to draft. The button Reverse of Odoo is hidden on every year-end entry (the appropriation too), its Reset to Draft on the closing and its reversal, and Odoo refuses its own reversal on all of them. Only closing managers post, cancel, reset or delete a year-end entry, whichever screen they use, and a lock date never moves such an entry to another date.

A blue line explains the reserve. Without the share capital account the limit cannot be applied and the line asks you to choose it. The dialog refuses reserves and dividends above the profit, a negative amount, a missing account and a date outside the range. The button is offered only for a posted closing with a profit and no appropriation yet.

The entry takes the profit off the retained earnings account into the reserve, the dividends payable, the other reserves and, when you chose an account, the remainder. It is not flagged as a closing entry: it is a real movement of equity and appears in every report. Reverse the appropriation (a reason is required) posts a reversal on the date of the entry. Do it before you reverse the closing.

The option. The Balance Sheet, Trial Balance and General Ledger have an option Year-end closing entries: Included (after closing) at the start, or Left out (before closing) for the books as they were before the closing. The drill-downs follow the same rule, so the journal items you open add up to the figure. The appropriation is a real entry and appears everywhere.

Other reports. A report of another add-on leaves the closing entries out when its class declares it (the Profitability add-on does); otherwise it reads them like a ledger. For developers: a report of a period sets _exclude_closing_entries = True; the entry carries accc_is_closing (true on closing entries and their reversals, empty elsewhere: in SQL test IS NOT TRUE) and accc_closing_type (closing, reversal or appropriation). Reports outside Accounting Pro know nothing about this and include the closing entries: the profit and loss of a closed year reads zero there.

Which month. The oldest past month that is not closed yet; when every past month is closed, the current month. The company needs at least one monthly closing period and you need the right to read periods, or there is no card.

What it shows. The big figure is the progress of that month (100 % when closed). Under it the days left before its deadline (October 2026: 8 days left), due today, 3 days late or closed. The curve is the progress of the last twelve months, 100 for a closed month. A click opens Close Status. The income, expense and profit cards of the dashboard leave the closing entries out.

The settings take effect when a period is closed or reopened; changing them moves no lock date. The block belongs to a company: switch company to set another one. It is shown to accounting administrators; the Settings menu itself is for Settings administrators.

Lock dates. Changing a lock date, which a close and a reopening do, also needs the accounting Administrator right of Odoo. Giving a group. Open Settings → Users, the user, tab Access Rights. The accounting role Administrator includes both closing groups; the groups themselves are listed under Extra Rights, which Odoo shows in developer mode.

Records. Periods, tasks, year-end closings and the audit log are those of the companies ticked in the company switcher; checklists are those of your companies and those made for every company. The status of a period or a task and the closing flags of an entry change through the buttons only: any other route, a call from outside Odoo included, is refused. Only closing managers post, reset, cancel or delete the closing entry, its reversal and the appropriation, whichever screen they use. The audit log is written by the add-on only.

The add-on comes with 118 automated tests of its own (643 together with those of Accounting Pro). Among them: every Accounting Pro report before and after a closing compared with an independent SQL query, several years in a row, a fiscal year that ends in March, several currencies and an account kept in euros, and the analytic distribution kept.

Requirements and lock dates

Periods and checklists

Automatic checks

Year-end closing and appropriation

Reports, uninstalling, what was not verified

Replace the folder with the new version, restart Odoo and run -u taqnix_accounting_pro_closing. Your periods, tasks, checklists, year-end closings, audit log and settings are kept.

The update reloads the views, menus, access groups and the scheduled action. The template Month-end close is created once and an update does not touch it, so your changes to it stay.

Installation help and bug fixes are included for 6 months, with lifetime updates. Contact us through the marketplace page where you bought the module or write to support@taqnix.com with your Odoo version and a screenshot.